Privacy Policy for Northern Rhythm Dance Studio

Effective Date: June 2, 2026

1. Introduction and Company Information

This Privacy Policy explains how Northern Rhythm Dance Studio collects, uses, discloses, stores, and protects personal information in the course of operating its dance studio business in Canada. Northern Rhythm Dance Studio is committed to handling personal information in a manner that is lawful, fair, transparent, and consistent with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, relevant provincial privacy legislation.

Northern Rhythm Dance Studio
482 Queen Street West, Toronto, ON M5V 2A7, Canada
Email: [email protected]
Phone: +1 (416) 782-5943

This Privacy Policy applies to personal information collected through our website, registration forms, class bookings, studio communications, events, promotions, and any other interactions with Northern Rhythm Dance Studio.

2. Data Collection and Processing

Northern Rhythm Dance Studio may collect and process the following categories of personal information, depending on your interactions with us:

• Identification and contact information: name, address, email address, telephone number, emergency contact details, and mailing address.
• Registration and account information: class selections, membership details, attendance records, payment status, and communication preferences.
• Payment information: billing details and transaction records. Payment card information is generally processed by third-party payment processors and is not stored by us except as necessary for recordkeeping and reconciliation.
• Health and safety information: information relevant to participation in dance activities, such as injury concerns, medical conditions, accessibility needs, or emergency medical information, where provided voluntarily or required for safety purposes.
• Image, audio, and video information: photographs or recordings taken during classes, rehearsals, performances, workshops, or events, where consent is obtained or where otherwise permitted by law.
• Technical information: IP address, browser type, device information, website usage data, cookies, and analytics data collected through our website and digital services.
• Communications: inquiries, feedback, survey responses, and correspondence with our staff.

We collect personal information directly from you where possible. We may also collect information from authorized representatives, parents or guardians of minors, payment processors, booking platforms, and service providers acting on our behalf.

We limit collection to what is reasonably necessary for the purposes identified in this Privacy Policy.

3. Purpose of Data Processing

Northern Rhythm Dance Studio processes personal information for the following purposes:

• to register students and manage class bookings, memberships, and attendance;
• to provide dance instruction, workshops, rehearsals, performances, and related services;
• to communicate with students, parents, guardians, and clients about schedules, cancellations, updates, and studio notices;
• to process payments, issue receipts, and manage billing and account administration;
• to maintain safety, including emergency contact and health-related information where necessary;
• to manage studio operations, customer service, and internal recordkeeping;
• to send marketing communications, promotions, newsletters, and event announcements, where permitted by law and subject to consent or applicable exceptions;
• to capture and use photos or videos for promotional, archival, educational, or performance-related purposes, where consent is obtained or otherwise permitted;
• to improve our website, services, class offerings, and customer experience;
• to comply with legal, regulatory, tax, insurance, and accounting obligations;
• to protect the security, integrity, and lawful operation of our business, systems, staff, students, and visitors.

4. Legal Basis for Processing

Under Canadian privacy law, we collect, use, and disclose personal information only for purposes that a reasonable person would consider appropriate in the circumstances and, where required, with consent or another lawful authority. Depending on the context, Northern Rhythm Dance Studio relies on the following bases for processing:

• Consent: where you have given express or implied consent, including for registration, communications, marketing, photography, and certain health or emergency-related information.
• Performance of services: where processing is necessary to provide dance instruction, manage bookings, and administer our services.
• Legal and regulatory compliance: where processing is required to comply with applicable laws, tax rules, accounting obligations, court orders, or lawful requests.
• Legitimate business purposes: where processing is necessary for reasonable business operations such as security, fraud prevention, service improvement, and internal administration, provided such processing is appropriate in the circumstances.
• Protection of vital interests: where necessary to protect the health or safety of a student, participant, staff member, or visitor, such as in an emergency.

Where consent is required, you may withdraw it at any time, subject to legal or contractual restrictions and reasonable notice.

5. Data Sharing and Third Parties

Northern Rhythm Dance Studio does not sell personal information. We may disclose personal information to the following categories of third parties as necessary and appropriate:

• Service providers: payment processors, booking and scheduling platforms, email and communications providers, website hosting providers, cloud storage providers, IT support, and analytics providers.
• Professional advisors: accountants, auditors, lawyers, insurers, and other advisors who require access to information in connection with their services.
• Government, regulatory, or law enforcement authorities: where required or permitted by law.
• Emergency contacts and medical personnel: where necessary to protect health or safety in an emergency.
• Event partners or venue operators: where needed to coordinate performances, competitions, workshops, or studio events.

We require third parties that process personal information on our behalf to use appropriate safeguards and to handle the information only for authorized purposes.

6. Data Transfer to Third Countries

Some of our service providers may store or process personal information outside of Canada, including in the United States or other foreign jurisdictions. As a result, your personal information may be subject to the laws of those jurisdictions and may be accessible to courts, law enforcement, or regulatory authorities in those countries.

Where personal information is transferred outside Canada, Northern Rhythm Dance Studio uses contractual, organizational, and technical safeguards designed to protect the information in accordance with applicable Canadian privacy requirements.

7. Storage Duration

Northern Rhythm Dance Studio retains personal information only as long as necessary to fulfill the purposes for which it was collected, to meet legal, accounting, insurance, or reporting requirements, and to resolve disputes or enforce agreements.

• Registration and account records: retained for the duration of the relationship and for a reasonable period afterward.
• Payment and tax records: retained for the period required by applicable tax and accounting laws.
• Health and safety information: retained only as long as reasonably necessary for safety and operational purposes.
• Marketing consent records: retained until you unsubscribe, withdraw consent, or we no longer need the record.
• Website analytics and technical data: retained according to our internal retention schedules and service provider settings.

When personal information is no longer required, we will securely delete, anonymize, or destroy it in accordance with our retention practices.

8. User Rights

Subject to applicable law, you have the following rights regarding your personal information held by Northern Rhythm Dance Studio:

• Access: you may request access to the personal information we hold about you and information about how it has been used and disclosed.
• Rectification: you may request correction of inaccurate, incomplete, or outdated personal information.
• Erasure: you may request deletion of personal information in certain circumstances, subject to legal and operational retention requirements.
• Restriction: you may request that we limit certain processing in appropriate circumstances.
• Data portability: where applicable, you may request a copy of certain personal information in a structured and commonly used format.
• Objection: you may object to certain uses of your personal information, including some marketing communications and certain processing based on legitimate business purposes.

To exercise any of these rights, please contact us using the details in the Contact Information section. We may need to verify your identity before responding to your request. We will respond within a reasonable time and in accordance with applicable legal requirements.

9. Withdrawal of Consent

Where our processing is based on consent, you may withdraw your consent at any time by contacting Northern Rhythm Dance Studio using the contact details below or by using any unsubscribe mechanism provided in our communications.

Please note that withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal. In some cases, withdrawing consent may limit our ability to provide certain services, such as class registration, event participation, or marketing updates.

10. Right to Complain

If you have concerns about how Northern Rhythm Dance Studio handles your personal information, we encourage you to contact us first so we can address your concern promptly.

You may also have the right to file a complaint with the Office of the Privacy Commissioner of Canada or with the appropriate provincial privacy authority, depending on the applicable law and the nature of your complaint.

Office of the Privacy Commissioner of Canada
Website: www.priv.gc.ca

11. Data Security

Northern Rhythm Dance Studio uses reasonable administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, alteration, or destruction. These measures may include:

• access controls and role-based permissions;
• password protection and secure authentication practices;
• encrypted or protected storage where appropriate;
• staff confidentiality obligations and privacy training;
• secure disposal and retention procedures;
• monitoring and maintenance of systems and service providers.

Although we take reasonable steps to protect personal information, no method of transmission or storage is completely secure. We cannot guarantee absolute security.

12. Contact Information

If you have questions, requests, or concerns about this Privacy Policy or our privacy practices, please contact:

Northern Rhythm Dance Studio
482 Queen Street West, Toronto, ON M5V 2A7, Canada
Email: [email protected]
Phone: +1 (416) 782-5943

Please include enough detail in your request for us to understand and respond appropriately. We may request additional information to verify your identity.

13. Changes to Privacy Policy

Northern Rhythm Dance Studio may update this Privacy Policy from time to time to reflect changes in our practices, services, legal obligations, or operational needs. When we make material changes, we will post the updated Privacy Policy on our website and revise the effective date above, and we may provide additional notice where appropriate.

Your continued use of our services after any changes become effective indicates your acknowledgment of the updated Privacy Policy, to the extent permitted by law.